You found the candidate. Then nobody followed up.
We keep every candidate and client followed up, so nothing good goes cold. The operations hire you never made, without the salary.
- Maya R.CandidateDuplicate recordMerged
- Northwind StaffingClient reqNo contact in 9 days$18k at riskRe-engaged
- Jordan T.CandidateMissing emailEnriched
- Aravind LogisticsClient reqUnassigned$22k at riskRouted
- Dana R.CandidateNo follow-upFollowed up
14
Follow-ups recovered
212
Records cleaned
3
Reqs flagged
Sent to your inbox every Monday. You did nothing.
Where placements quietly die
A strong applicant waits three days for a reply, then takes the other offer. A client goes quiet and nobody notices for a week. Your CRM fills with duplicates and half-finished records, until the numbers stop matching reality.
None of this is anyone's actual job, so it never gets done. And it costs you placements you already earned.
We run the work nobody owns
Think of us as the operations person you haven't hired. Every new candidate and client inquiry gets followed up, on time. Your records stay clean, so your pipeline stays accurate and what you're looking at is true. Once a week, a short snapshot tells you what moved and what needs you.
That's the whole promise. The busywork stops being your problem.
- Maya R.CandidateDuplicate recordMerged
- Northwind StaffingClient reqNo contact in 9 days$18k at riskRe-engaged
- Jordan T.CandidateMissing emailEnriched
- Aravind LogisticsClient reqUnassigned$22k at riskRouted
- Dana R.CandidateNo follow-upFollowed up
14
Follow-ups recovered
212
Records cleaned
3
Reqs flagged
Sent to your inbox every Monday. You did nothing.
The cost of slipping
What slow follow-up actually costs.
- 41%
- of staffing recruiters take more than 6 hours to respond to a new lead.
- 1 in 3
- candidates give up on a recruiter when the follow-up is slow.
- 62%
- stop working with an agency after a single slow placement.
- 17 hrs
- a week the average recruiter loses to work that could run itself.
Sense, State of the Staffing Nation, 2021
Sense, 2022
Bullhorn GRID Talent Trends, 2023
Bullhorn GRID, 2025
How it works
It works like the operations hire you never made.
Catches what's slipping
Sees every candidate and client, and catches what's going quiet before you would.
Does the legwork
Drafts the follow-ups, merges the duplicates, chases the reqs that stalled. The work that never makes your list.
Asks only when it matters
Brings you the few decisions that actually need you. You weigh in for seconds, and the rest is already handled.
Keeps the numbers true
One honest snapshot every Monday, so the numbers you act on always match reality.
See it happen
Pick something that's slipping right now.
This is the whole interaction on your side. We do the rest.
- What's slippingMon 9:04
Senior RN candidate, strong match for the Mercy General req, 2 days no reply.
- We do this
We draft the follow-up, matched to the req and her last note.
- You do this
You tap approve. 8 seconds.
- ResultTue 1:10
She replies. Back in play. A placement worth about $14k stays alive.
What we handle
The recurring work that never makes it onto anyone's list.
- Every new candidate and client inquiry, followed up on time.
- Duplicates merged, half-finished records completed.
- Reqs that have gone quiet, re-engaged before they die.
- Owners assigned, so nothing sits unworked.
- Your pipeline numbers kept honest, matching reality.
- One clear snapshot in your inbox every Monday.
Every Monday
Proof the work got done. Not a to-do list.
The follow-ups, the cleanup, the chasing. Already handled before this reaches you.
Your week at GetHeadcount
Mon, sample week
$58k in placements kept in play this week
Follow-ups recovered
Stale records cleaned
Client reqs flagged before they went cold
Needs your okay (2)
Senior RN candidate, 2 days no reply
Follow-up drafted and matched to the Mercy General req. Approve to send.
Aravind Logistics duplicate merged
Merged the two records. Confirm the primary contact.
Who it is for
Built for growing staffing firms.
This is you if
- You run a staffing or recruiting firm, roughly 20 to 100 people.
- You win work faster than you can keep the pipeline clean.
- You're not ready to put a full operations hire on payroll.
- You know placements are slipping, you just can't see where.
Not the right fit yet if
- You're a solo recruiter who can still keep up by hand.
- You already have a dedicated operations person.
- Your pipeline is small enough to track in your head.
If that's you on the left, that's exactly who we built this for.
See where your pipeline is leaking.
Free, and you will learn something either way.